South Island Wargaming, New Zealand.

South Island Wargaming, New Zealand.

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 Post subject: Annual General Meeting April 1st 2012
PostPosted: Sun Apr 01, 2012 6:58 pm 
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Joined: Mon May 15, 2006 1:20 pm
Posts: 3891
Location: Mordor
Annual General Meeting Minutes.
Wargaming Section.
April 1st 2012.

Present: Basil Moskovis, Raymond Wallace, Damon Quaid, Phillip Little, Jonathon Parks.
Apologies: Darren Urquhart.

President’s Welcome:
Briefly discussed last year’s AGM. ‘s Only motion from last year’s AGM, for more club trophies, was acted upon. Tony Ormandy moved we approve. Passed.

President’s Report:
Last 12 months – funds from Nationals Tournament spent on terrain for tournaments, table legs for our 6x4 tabletops, trophies, and cabinets for terrain (one of which has been assembled).
Our membership has seen steady recruitment.
Relationship with the Cavaliers is better, with discounts for club members, and some of our tournaments being held at Shirley. Tony Ormandy moved that we accept this. Passed unanimously.

Treasurer/membership officer’s report:
Approximately the same situation as we were last year. Back then we had approximately $5,000, we now have approximately $4,500.
Tournament income has been spent on by terrain from Clinton ($800), table legs ($400 dollar approximately) and terrain cabinets.
Membership stands at 55.

Bryon enquired as to what the biggest issue had been.
Damon: getting people to pay for tournies on time.

Brent moved we accept Treasurer’s report. Passed.

Proposed Club Constitution:
Basil gave a brief intro. Made the point that the Woolston Club requires each section to have a Constitution, and that our constitution generally lines up wit the Woolston constitution.

Brent moved we replace “formerly Christchurch Wargaming Club” with “AKA Christchurch Wargaming Club”. Passed

Paul moved we amend point 7 to say “The AGM shall be held in April or May on a date to be decided by the current committee, with a minimum two weeks prior notification in writing to the membership”. Passed.

Paul suggested amending point 7 to include “In the event of a tie, the current president will cast a tie breaking vote. If the President is unavailable for some reason, the Vice President will cast the tie breaking vote. If both the President and Vice President are unavailable for some reason the paid members present can elect a paid member to act as the chair of the meeting.” Passed.

Paul suggested amending point 12 to say “If 12 club members agree that a special general meeting should be help, then they can notify the other paid members on the membership list, and advise of the intended date of the SGM, and the reason for calling it.” Passed.

Paul suggested amending point 2 to say “Wargaming – refers to Tabletop Wargaming and similar pursuits.” Passed.

Paul suggested in point 4 we move the line beginning “Maintain…” to the last point. Passed.

Tony suggested we delete the word “Christchurch” in point 4. Passed.

Al Dennison suggested we amend point 7 to specifically state that only financial members can run for the committee. Passed.

Basil Moskovis moved that we accept the amended Constitution and submit to the Woolston Club. Seconded by Brent. Passed unanimously.

President: Basil nominated Al Dennison. Jonathon Parks Seconded.
Al Dennison elected unanimously.

Vice President/Secretary: Raymond nominated Alan Redmond. Tony seconded.
Alan Redmond elected unanimously.

Treasurer/Membership Officer: Alan nominated Daryl Jones. Jonathon Parks Seconded.
Daryl Jones elected unanimously.

Terrain officer: Tony nominated Jonathon Parks. Seconded by Brent.
Jonathon Parks elected.

Junior Officer: Raymond nominated Phillip Little. Tony seconded.
Phillip Little elected unanimously.

General member: Tony nominated Michael Stewart. Damon seconded.
Michael Stewart elected unanimously.

General Business:
Brent Burnett-Jones: when will we transfer terrain to the new cupboard?
Basil: It took us a while to get it cleaned out; we need another working bee.
Brent moved we do a working bee asap, just after easter. Seconded by Al Dennison. Passed.

Bryon brought up the issue of non-members gaming here.
Al pointed out that members can either raise this with a committee member or talk to the peson themselves.

Brent raised the issue of why public membership details are difficult to obtain. Damon pointed out that many members opt out of providing that detail.

Bryon raised the issue of 2014 Nationals. It was pointed out that Cavs will most likely apply to run it, in which case we will offer the whatever support they require.

Brent moved that due to Glenn (our web admin) looking after our website and forum even though he does not live here deserves t be acknowledged. As such we will make him a club member for a year without charge and allow him to enter tournies for free for the next year. Seconded Tony. Passed.

Tony moved that we send a formal notification of thanks to Chris Tanner for his tenure. Seconded by Brent. Passed.

Brent enquired about the Xmas dinner/BBQ. Al said the incoming committee would look at running something.


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